Painter & Decorator Invoice Template
A good decorating invoice mirrors the quote it came from. If the quote priced preparation separately, the invoice should show that same filling, sanding, caulking and sugar soap work as completed lines, alongside the coats applied to each room. Customers pay faster when they can tick the invoice off against what they agreed, and far slower when a single unexplained total lands in their inbox.
List the materials you supplied by name: the trade paint products and quantities, plus sundries such as filler, caulk, lining paper and dust sheets. Where the customer supplied their own paint, note that on the invoice too, so there is no later confusion about who paid for what. If a deposit was taken to book the job, show the full value of the work, deduct the deposit as its own line with the date paid, and present the balance as the amount now due. On multi-room or exterior jobs billed in stages, reference the stage completed, for example first floor rooms or front elevation masonry.
Set out your payment terms plainly: fourteen days from the invoice date is common for domestic decorating work, with the due date written out, your bank details, and the invoice number to be used as the transfer reference. Keep your invoice numbers sequential, it keeps your books tidy and looks professional to accountants and housing associations alike. Download the template below in Word or PDF, or raise the invoice online and save it as a PDF straight from your browser.
What to include in a painter and decorator invoice
- Your business details, contact information and a sequential invoice number
- Customer name, address and the site address if different
- Invoice date and a clear payment due date (14 days is common for domestic work)
- Itemised work completed: rooms or areas decorated, matching the original quote
- Preparation carried out: filling, sanding, caulking and sugar soap washdown
- Coats applied per surface, including any mist coat on new plaster
- Materials supplied: trade paint by product, plus filler, caulk, lining paper and sundries
- Any deposit already paid, shown as a deducted line with the balance due
- VAT (if registered), bank details and the invoice number as the payment reference
Download the template
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Open the invoice generatorPainter & decorator invoice FAQs
What payment terms should a decorating invoice show?
Fourteen days from the invoice date is common for domestic work. State the due date in words as well as in days, give your bank details, and ask the customer to use the invoice number as the payment reference so you can match the transfer quickly.
How do I invoice when the customer has already paid a deposit?
Show the full job value, then list the deposit as a deducted line with the date it was paid, leaving the balance due. This keeps your records clean, avoids any dispute about what has already been handed over, and gives the customer a clear single figure to pay.
Should paint and sundries appear separately on the invoice?
If you supplied the materials, yes. List trade paint by product and quantity, plus sundries such as filler, caulk, sandpaper and dust sheets. It shows the customer the invoice is more than labour, and it matches the materials section of your original quote.
How should I chase an overdue decorating invoice?
Start with a polite reminder a day or two after the due date, quoting the invoice number and amount, and attach the invoice again in case it was missed. If there is still no response, follow up in writing with a firmer deadline before considering formal action.